The instructions below will use the same steps outlined above, with just a few changes. Although it suffices to format just the first letter of the field code, it works just as well to apply the desired formatting to the entire field which is what we will later do with the Replace dialog. This is the first caption. Suppose you have already inserted dozens perhaps hundreds of cross-references that are not formatted the way you want them, and you want to change them. Reference source not found. When you apply formatting to any other field, the field result displays the formatting and retains it through updates. On the Insert reference to pop-up menu, click the description that you want to appear in the document. Fields can be modified with switches. A better approach than direct formatting, however, is to apply a character style. This is a different figure.
On the Insert menu, choose Cross-reference… Figure 1. But if you think that is ugly, you may have modified the style to be not bold, but perhaps you have applied bold formatting to just the caption number, so that you have something like this: Suppose you have already inserted dozens perhaps hundreds of cross-references that are not formatted the way you want them, and you want to change them. Note that this will find all REF fields, both hyperlinked and non-hyperlinked with the exclusions noted below. For example, you have inserted footnote 22, and now you want to refer to that same footnote again. If you belatedly discover that you have omitted to make the correct choice, you can manually edit the NOTEREF field in either of two ways. If you see Error! Fortunately, this is possible using Find and Replace. Or you can right-click, choose Edit Field, and choose an option from the Format dropdown where they are listed as Uppercase, Lowercase, First capital, and Title case. This is the first caption. Word and earlier: If you add or remove content that causes the referenced item to move, you can update the cross-reference. Fields can be found with Find and formatted with Replace. In Word and Fields can be formatted. The advantage to using this switch is that it allows you to apply formatting to just a portion of the field. This is a different figure. Cross-references do not update automatically. Make sure the insertion point is in the "Replace with" box even if you placed it there before clicking More, it will have reverted to the "Find what" dialog. On the Insert reference to pop-up menu, click the description that you want to appear in the document. If you find that Word is selecting more text than a single field, you may want to use Find Next instead of Replace All so that you can verify the placement before clicking Replace. The Find and Replace dialog showing the correct entries to format REF fields Applying formatting only to hyperlinked cross-references The procedure above will format all cross-references. Click Format, then Font or Style. Sometimes that formatting is wiped out when you update the field. Less A cross-reference refers to an item that appears in another location in a document.
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